You may need to set up additional employers in BrightPay with separate billing details. For example, you might want:

• Different payment methods for different employers
• Separate invoice details for each client
• Distinct billing contacts managing each Organisation

BrightPay allows you to do this by using Organisations. Each Organisation can have its own billing contact and payment details, giving you clear separation and easier management.

Setting Up a New Employer with Separate Billing

If you want a new employer to have its own billing (payment method and invoice details), the best approach is to create a new Organisation for that employer.

Step 1: Create a New Organisation

1. Sign in to your Bright account.
2. Go to My Organisations.
3. Click Create New Organisation.
4. Follow the on-screen prompts to set up the Organisation for the new employer.

By creating a new Organisation, you ensure that this employer’s billing information and subscription are kept separate from your existing Organisations. This is particularly useful if:

• You manage payroll for multiple clients
• You need invoices to go to different companies or departments
• You have distinct card or direct debit details for each employer

Once the new Organisation is created, you can assign a dedicated billing contact and manage payment details independently.

Changing the Billing Contact for an Existing Organisation

If you don’t need a separate Organisation, but simply want to change who receives and manages billing for an existing BrightPay subscription, you can update the billing contact directly within that Organisation.

Step-by-Step: Update the Billing Contact

1. Go to My Organisations in your Bright account.
2. Select the Organisation for which you wish to change the billing contact.
3. Click Team Members.
4. Select Invite New Member(s).
5. Enter the new billing contact’s email address.
6. Choose Billing Manager as their role.
7. Click Send to send the invitation.

The person you’ve invited will receive an email asking them to join the Organisation. Once they accept, they will be set as the Billing Manager and will be responsible for:

• Managing payment details
• Receiving billing-related communications
• Viewing and handling invoices for that Organisation

You can also remove or change existing Billing Managers as needed, giving you flexibility in how billing is controlled within your organisation.

Which Option Should I Choose?

Use a new Organisation when:

• You’re adding a new employer and want entirely separate billing
• You need different invoice details or payment methods
• You want to keep subscriptions and billing clearly separated for each client or business entity

Use a new Billing Manager in the existing Organisation when:

• The employer remains under the same Organisation
• Only the billing contact (the person managing payments and invoices) needs to change

By choosing the right setup, you can keep your billing clear, organised, and aligned with how you manage your payroll clients or internal business units.