Processing Benefit in Kind on Annual Benefits (other than Medical Insurance & Accommodation) in BrightPay

To access this utility go to Employees, select the employee in question from the listing and click 'Expenses & Benefits' on the menu toolbar, followed by 'Add' > choose 'Annual Benefit'

1) Description - enter a description of the annual benefit being provided.

2) Value – enter the annual value of the benefit being provided, if the benefit is only for part of the tax year, the start and end dates will make the appropriate adjustment.

3) Start Date - enter the start date of the benefit provided.

4) End Date - enter the end date of the benefit provided if this ceases within the same tax year.

5) Employee contribution - enter any amount made good by the employee directly to the employer towards the cost of providing the benefit.

6) Click Save to save the Benefit In Kind entry.

The 'Notional Pay' will be added to the employee's gross income each pay period to ensure that the correct PAYE, Universal Social Charge and PRSI are charged. 

Note: If the employee is paying towards the benefit, this can be applied as a net deduction on the employee's payslip.

If a benefit changes partway in the tax year, ie a new policy is issued with a premium change - ensure you enter the End Date in the current benefit and then create another new benefit for the change in premium.

Example; annual medical insurance policy ends 30th June and new premium is issued starting 1st July. Ensure you enter 30th June as the End Date in the current policy, then add a new annual benefit from July onwards.

If a benefit has been added to an employee in error, click on the small 'x' to delete and confirm you wish to delete the benefit. If the benefit has already been processed in previous pay periods, it will not be possible to delete it without first re-opening the payslips and then deleting. In this case, a correction PSR should be sent to Revenue to update their records for the employee.