Within BrightPay you can either add expenses through the employee's payslip in the Payroll tab - or by going into the employees file under the Employees tab.

Add the description and amount of each expense.

BrightPay will flag which expenses need to be reported to Revenue.

By clicking on the Continue button you will be brought over to the Expenses tab, if you have more expenses to add to different employees you can ignore this flag till the end.

When you have finished adding the necessary expenses, process your payroll.

Go to the Expenses tab, review the expenses then select which ones you want sent over to BrightExpenses.

When ready, click Send then Transfer Expense to BrightExpenses...

You will already be signed into BrightExpenses with the same  Bright ID you are signed into BrightPay with.

Confirm you wish to Start Transfer

FAQs on Expenses 

Q. Can I unsend expenses from BrightPay? example, I have expenses that I’m unable to edit because they’ve already been sent to BrightPay Expenses, but they haven’t yet been submitted to Revenue Online Service (ROS).

A. Yes. You can reopen the payroll, make the necessary changes to the expense, and then finalise the payroll again. Once finalised, you can resend the updated details to BrightPay Expenses.

FAQs

Q. My expense/benefit isn’t showing on the payslip, even though the “Pay through payroll” box is ticked. Why is this? 

A: This usually happens when the expense/benefit date is later than the pay date for that payroll. In that case, the item will appear in the next pay period instead. 

Check the following: 

• Is the expense/benefit showing on the next payslip? 
• Does the expense/benefit date match the pay period (e.g. month ending / week ending) for the payslip you expect it to appear on?