To access this utility, go to Employees > Select Employee from listing > Employment. Complete the Employment section as follows:

PPS Number

Enter the employee's PPS number (if known)

Works number

Enter the employee's works number, if applicable.

Please note: should you wish the software to automatically generate works numbers for you using your own custom settings, this option can be set up within Employer > Edit Details > Typical Employee

Employment Details 

Start date 

Leave Date 

Directorship - where applicable pick whether they are a proprietry  or non proprietary director. 

Note - Brightpay are not able to advise which option you should choose, as this is a decision that needs to be made based on the circumstances. For clarification on whether someone is a proprietary or non‑proprietary director, please contact Revenue directly or refer to their published guidance.

Departments

To allocate an employee to a department, click on Add Department Association and choose the desired departmental name from the drop down menu. If a department has not yet been set up, simply click on Add Department Association, followed by Add a Department, where you will be able to create a new department name.

An employee can be allocated to more than one department, if required. To do this, click on Add Department Association again and select an additional department from the drop down menu. Set the employee’s weighting in each department by dragging the bars to the percentage required.

Leave Year Starts

Enter the date on which the employee’s annual leave year starts.

Annual Leave Calculation Method

Select the method of annual leave calculation applicable to the employee from the drop down menu. 

Annual Leave Entitlement

Enter the employee's annual leave entitlement, as required.

Annual Leave Carry Over

Enter the amount of annual leave carried over, if applicable.

Annual Leave Adjustment

Tick to include additional accrued annual leave and enter the adjustment amount in the field provided.

Working Days

Should the employee’s typical working days differ to the default days already ticked, simply amend where necessary.

Minimum Wage Profile

Amend the minimum wage profile, if applicable.

Typical hours worked per period

This utility can be used to provide a default value for non-hourly paid employees for the purpose of minimum wage reporting. Enter the appropriate number of hours.

While BrightPay does not have a specific field labelled "contract type" (such as permanent, fixed-term, or casual) in the employee setup. You can record relevant employment details for each employee, such as their start date, end date (if applicable), and working pattern, which can help indicate the nature of their contract.

Here’s how you can set employment details for an employee in BrightPay Cloud:

1. **Go to the Employees section.**

2. Select the employee from the list.

3. Click on the **Employment** tab.

4. Enter details such as start date, end date (for fixed-term contracts), working hours, and department

5. You could also use the HR tab to record Job title, Review date and use the Notes section for any additional information you wish to record.