The following Annual Leave Entitlement Methods are available in BrightPay:

• set number of annual leave days per annum
   
• set number of annual leave days per month in which at least 117 hours worked
   
• 8% accrued by number of hours worked (set hours per day)
   
• 8% accrued by number of hours worked (irregular hours)
   

Please note: each of the above methods are intended for guidance only. Professional advice should be sought in the event of any disputes or if in doubt.

An employee's annual leave entitlement method can be set within the Employment section of their employee record:

Set number of annual leave days per year 
 

• This method allows an employee a set number of annual leave days without any recognition of time worked
   
• The total number of days allowed by the employer for the annual leave year is entered when setting up the employee record - this can be amended at any time
   
• The employee calendar will show a full entitlement to the set number of days (for example 20 days) from the start of the annual leave year without pro-rata, any dependence on time worked and regardless of working days
  
  
  

Set number of annual leave days per month in which at least 117 hours worked
 

• If an employee works at least 117 hours in a calendar month, they are entitled to one-third of a working week for that month as annual leave. This can be up to a maximum of 4 working weeks per year.
   
• Calculation: A working week is typically 5 days. So, if a standard working week is 5 days, then one-third of a working week would be approximately 1.67 days (or 1 and 2/3rd days) for that month.

8% accrued by number of hours worked (set hours per day)
 

• This method will accrue annual leave entitlement by applying 8% to hours worked
   
• The employee's pay must be entered by the hour
   
• The number of hours worked per pay period is used as the basis of the leave calculation. 
   
• The employee’s record must show the correct typical hours worked per day in order to convert the accrued hourly entitlement into the equivalent daily leave entitlement
   
• BrightPay will calculate 8% of the hours worked in the leave year, subject to a maximum of 4 working weeks.

8% accrued by number of hours worked (irregular hours)
 

• This method will accrue annual leave entitlement by applying 8% to hours worked
   
• The employee's pay must be entered by the hour
   
• The number of hours entered per pay period is used as the basis of the leave calculation
   
• BrightPay will calculate 8% of the hours worked in the leave year, subject to a maximum of 4 working weeks.
   
   

Viewing / Printing an Employee's Annual Leave Entitlement 

To view / print a detailed breakdown of an employee's annual leave entitlement at a particular date, go to 'More' > 'Annual Leave Entitlement Report'

Select the date and the employee(s) that you wish to run the report for, then select 'OK'

A detailed breakdown of the employee's annual leave entitlement will be displayed on screen:
 

• to print a copy, click the 'Print' icon on the toolbar
   
• to export to PDF, click the 'Download' icon on the toolbar
   
• to email a PDF copy, click the 'Email' icon on the toolbar
   

Setting Annual Leave as set number of hours

If you wish to set the annual leave entitlement to a set number of hours for the year, you can follow these steps;

Go to the Employees tab > select the employee from the listing > Employment section. Change the annual leave calculation method to 'Accrued by number of hours worked (irregular hours, excluding overtime)'.

Change the Annual leave entitlement to 0 weeks

Tick the 'Include additional annual leave hours' field and then enter the number of set hours the employee will be entitled to for the year: