To import hourly payments each pay period, go to Payroll > Import > Import Hourly Payments from CSV File:

1) Select a CSV File to upload or enter / paste CSV content on the screen.

2) Select 'Continue'

3) Your employee data will be displayed on screen. For each column, choose the payment data it represents. Ignore any columns and uncheck any rows you do not wish to be imported.
 

• To assist with column selection, simply select 'Match Header Row'. BrightPay will try and match as many columns as it can for you.
• Also indicate whether you would like to replace the equivalent pay items that are already present on the employees' payslips with the new amounts being imported in by selecting/de-selecting 'Replace Existing Payslip Items' under 'Options'.
• Should you wish to remember your column selection for future imports, instruct BrightPay to 'Remember Column Selections' under 'Options'. BrightPay will subsequently remember the column selection used in the previous import when next importing a CSV file.
• Should you wish to reset your column selection at any time, select 'Reset All Columns'.

4) Click Import to complete the import of your payment information.

Fields which can be imported into BrightPay using the 'Hourly Payments' CSV File option are:

For matching to employee record:

Employee first name

Employee surname

Employee PPSN

Employee works number
 

Payment using employer hourly rate:

Number of hours at an hourly rate set up within the Employer utility

Hourly Payment 1:

Rate per hour (if different from standard rate)

Description

Number of normal hours

Number of time and a half hours

Number of time and a third hours

Number of time and a quarter hours

Number of double time hours

Number of triple time hours

Number of quadruple time hours

Department

Is tax deductible

Is employee PRSI deductible

Is employer PRSI deductible

Is USC deductible

Is ASC deductible

Is pension deductible

Accrues annual leave

Hourly Payment 2:

Rate per hour (if different from standard rate)

Description

Number of normal hours

Number of time and a half hours

Number of time and a third hours

Number of time and a quarter hours

Number of double time hours

Number of triple time hours

Number of quadruple time hours

Department

Is tax deductible

Is employee PRSI deductible

Is employer PRSI deductible

Is USC deductible

Is ASC deductible

Is pension deductible

Accrues annual leave

Hourly Payment 3:

Rate per hour (if different from standard rate)

Description

Number of normal hours

Number of time and a half hours

Number of time and a third hours

Number of time and a quarter hours

Number of double time hours

Number of triple time hours

Number of quadruple time hours

Department

Is tax deductible

Is employee PRSI deductible

Is employer PRSI deductible

Is USC deductible

Is ASC deductible

Is pension deductible

Accrues annual leave

Hourly Payment 4:

Rate per hour (if different from standard rate)

Description

Number of normal hours

Number of time and a half hours

Number of time and a third hours

Number of time and a quarter hours

Number of double time hours

Number of triple time hours

Number of quadruple time hours

Department

Is tax deductible

Is employee PRSI deductible

Is employer PRSI deductible

Is USC deductible

Is ASC deductible

Is pension deductible

Accrues annual leave

Hourly Payment 5:

Rate per hour (if different from standard rate)

Description

Number of normal hours

Number of time and a half hours

Number of time and a third hours

Number of time and a quarter hours

Number of double time hours

Number of triple time hours

Number of quadruple time hours

Department

Is tax deductible

Is employee PRSI deductible

Is employer PRSI deductible

Is USC deductible

Is ASC deductible

Is pension deductible

Accrues annual leave

A CSV file template for the above can be accessed here

Note: A maximum of 10 hourly payments for each employee can be imported on the same CSV file. 

You can select the number of pay records you wish to import under > Payroll > Import > CSV Import Preferences.