After finalising the pay period, simply click the ‘Create/Send Payslips  > Email/Download PDF Payslips for Multiple Employees’ button within the 'Payroll' function.

1) On the left hand side select the employees for whom you wish to email/download payslips. Several options for selecting which payslips to print are available by clicking the ‘Select By’ button.

 

2) The payslip template will default to BrightPay - A5 format. 

 

3) To further customise your payslips before printing, click the ‘Customise’ tab in the middle of the screen. This facility allows you to add or remove certain information on the payslip, for example to add a company logo or an employer address.

4) To preview the payslips before printing, simply select ‘Preview’.

 

5) Select ‘Email/Download Payslips’ when ready.

6) Payslips can be emailed or downloaded again at any time.

7)If you select the option to download PDF payslips for multiple employees, they will be downloaded in the order specified within Settings and Employee Display Preferences. 

For guidance on adjusting these settings, please refer to our article here.

Additional Information

 

BrightPay allows for specific period payments, daily payments, hourly payments, piece payments, additions and deductions to be given a custom description to appear on a printed payslip, if required.

 

• To set a customised description, before finalising a payslip, click the spanner symbol for the pay item in question, followed by 'show on payslip with custom description':

• Enter the desired description and click 'OK':

• On finalising the pay period, the employee's printed payslip will now reflect the customised description.

Please note: the customised payslip description will hold going forward until such time the user removes it. 

Printing multiple payslips on the same A4 page

To print multiple payslips on the same A4 page, in the Payroll utility select the pay period you would like to print, then Create/Send payslips > Download PDF Payslips for multiple employees. Click on the Preview icon in the bottom right of the screen and then the print icon at the top right corner. You can then select the number of payslips required, ie 2 per page in the 'Pages per sheet' section. Then select Print.

This will then print 2x A5 payslips on 1 A4 page.

If you wish to communicate a generic letter to employees at the same time as payslips are available, you can use the 'Resources' section in the Employer > Employee Portal to upload a letter here. Make the availability date the same as the payslip availability date and the employee will get a notification on their dashboard when they log in to view their payslip. There is no way to email employees directly from the BrightPay software, you would need to use the Resources section for anything other than payslips.

To print payslips in works order, you will need to amend the Employee display preferences under Settings. You can choose what order employees appear on screen and export by using the 'Order employees by' section.

FAQ