This guidance is specifically designed to help users migrating from Thesaurus Payroll Manager to BrightPay Cloud mid tax year.
 

If you have already started to process your payroll in Thesaurus Payroll Manager 2026, you can switch over to BrightPay 2026 at any stage during 2026.

 

Important note:
 

• Once the import is performed, reports and payslips can be accessed from the first payroll period processed by BrightPay. All payroll periods previous to the import can be retrieved from Thesaurus Payroll Manager 2026.
   
• Please also ensure Payroll Submission Requests (PSRs) are only submitted to Revenue from one software if you are doing a parallel run.

To migrate to BrightPay mid tax year
 

• Begin by setting up your Organisation in BrightPay. This can be done by selecting New Organisation on the Welcome to BrightPay screen. Help creating your organisation can be found here.

• Next you need to create your Employer into BrightPay.

            To manually create an employer in BrightPay select Add New Employer.

• At the prompt, choose the option Continue Partway in the Tax Year:

• Complete each screen thereon as required, and save your employer file. For further assistance with setting up your company, click here.

You are now ready to export your information from Thesaurus Payroll Manager:
 

• Open your company in Thesaurus Payroll Manager and go to Utilities > Create export CSV file for BrightPay
   
• Click the button CSV File and save the file to a location of your choice
   
• If you run both weekly and monthly payroll in Thesaurus Payroll Manager, you will need to perform this process twice - once for weekly and once for monthly. 

• Return to BrightPay, Open your Employer and select Employees > Import & Export > Import/Update Employees from a CSV File.
   

• On the Import/Update Screen click 'Select a CSV File to upload', Browse to and select the file which you created within Thesaurus Payroll Manager. BrightPay will automatically match the column headings for you. Simply click "Upload" to proceed. 
   

• Remember to repeat this process if you created two CSV files in Thesaurus Payroll Manager (one for weekly, one for monthly).
   

• The employees' details will show on the screen. To continue the import select 'Continue'.
   

• On the import screen BrightPay will automatically match up your column information and will automatically untick the header row. Please untick any rows you do not wish to be imported into your employer. Click Import to complete the import of your employee information.

• A message will appear to confirm successful import

 Your employees and their mid year pay information will now be imported in BrightPay.
 

What needs to be re-entered?

• Check over your employer and employee information and complete any additional fields as required.

  Employees' mid year pay information which has been imported in can be viewed at any time within their employee record under 'Mid Year Totals'

   

• You may need to set up pay items which could not be imported from Thesaurus Payroll Manager such as rates, additions/deduction types, pension schemes, benefit in kind, etc.

   

• To add a Revenue Digital Certificate, click here

   

• BrightPay will now prompt you to set up the payment schedule - this should be set to commence on the next pay date due, which would have been the next pay date had you continued with Thesaurus Payroll Manager.

Following the import, further employee information can be manually entered within 'Employees', if required. Alternatively, you may wish to update missing employee information using CSV file, for more details, click here Updating Existing Employee Details from a CSV File

Migration Checklist

The Migration Checklist may assist you with the migration process and setup, click here.

What is the difference between Thesaurus Payroll Manager and BrightPay Cloud software?

Click here to view a full feature comparison.

Do you use Thesaurus Connect?

If you use Thesaurus Connect and move your employer to BrightPay Cloud, please note that Thesaurus Connect and BrightPay Cloud are two separate products. Thesaurus Connect is designed to work with Thesaurus Payroll Manager only.

The Employee Self Service Portal, Manager Portal, and Client Portal are included as standard features with BrightPay Cloud, click here.

The Employee Self Service Portal Overview, click here.

The Manager Portal Overview, click here.

The Client Portal Overview, click here.

The Employee Self Service Portal is enabled by default in BrightPay Cloud. We recommend reviewing the Settings in the Employer tab> Employee Portal. 

If you don’t wish to use the Employee Self Service Portal, you can disable it. For more details, click here.

It is also recommended that all employee details are reviewed before processing any payroll to ensure information imported in is correct and applicable for the tax year in question.

You are now ready to commence processing payroll within BrightPay. 

Need more help with your migration? Email brightmove@brightsg.com